How to see calendar in more than one time zone in Outlook 2003 and 2010


In this article, I am going to cover the steps required to view calendar in more than one time zone. Please read the below article to know when and how it becomes important to see outlook calendar in different time zones in both Outlook 2010 and 2003.

Introduction


As we know, now a days, most of the companies are going global and it has become mandatory for employees to know the time zones of their counter parts and match the same with their time zones to ensure smooth functioning of the business without any discrepancy in the time followed in different locations.

In a Corporate environment, we work in coordination with people from all parts of the world. However, the time zones are not same for every location. Some companies follow IST, EST, PST, CST, etc. here, it becomes important for us to align our time zone with our counterparts to ensure smooth and effective communication.

Users need to have a keen look at the time zones of their counterparts while scheduling meetings with them. This also has to be kept in mind while delivering training to them or seeking the same from them.

It becomes important to know the time zones when an access is given to delegate the calendar outlook to schedule the meetings or maintaining appointments by the people of high profile to their secretaries. Here, if the secretary happens to be from another location following a different time zone, it becomes mandatory for her to align the time with that of the boss. Now, what is she is serving more than 2 or 3 bosses from different locations following different time zones? :)

Here is the resolution for her. Microsoft has provided the feature in outlook to see the calendar in different time zones in a user's outlook for others. While working in the time zones different form that your time zone, it's advisable to have other time zones reflect in your outlook calendar.

Please see the below steps to see the different time zones side by side in your calendar in Outlook 2003 and 2010.

Outlook 2010


Step 1- Open Outlook

Step 2 - Select File

Step 3 – Click on Options

Step 4 – Click on Calendar

Step 5 - In Time zones tab, Check the "show a second time zone" option.

Step 6 – Check the option which says "how you want to Identify the new time zone.(e.g. IST/PST/EST)"

Note: MS Outlook by default takes the time zone of users' computer as the actual time zone. You can a check box below the time zone setting which gives an option to "Show a second time zone to the view."

Step 7 – By following the above steps, two time zones will be shown together in outlook. Keep changing the settings based on your requirement.

Outlook 2003


Step 1 - Open outlook

Step 2 – Click on Tools

Step 4 – Click on Options

Step 5 – Select Calendar Options

Step 6 – In Advance Options, select Time zone.

Step 7 - Check the Box "Show and Additional Time Zone," and type a description in the Label box given there.

Step 8 - In the Time zone list, select the time zone you want.

Note: If you wish that your computer clock automatically adjusts the daylight saving time changes, select the option "Adjust for daylight saving time check box."

Note: MS Outlook by default takes the time zone of users' computer as the actual time zone. You can a check box below the time zone setting which gives an option to "Show a second time zone to the view."

Conclusion


Hence, these were the simple, easy and effective steps to see a calendar view in different time zones for the users. It can also be tried by non tech people, technical call center agents and all those who want to seek career in IT help desk.

Read How to archive calendar items in Outlook 2003 and 2010


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