How to schedule a recurring meeting in Outlook 2010


In this article, I have given a simple steps to schedule a recurring meeting to make sure the invitees get the reminders everyday for the meeting. Please see the article below to know more about it.

Introduction



Recurring meeting is an option in outlook calendar given by Microsoft to ensure that the invitees get the meeting invite repeatedly at the scheduled time. This is a wonderful feature which helps the user to save time and energy for calling people for recurring meetings by scheduling it multiple times.

This helps for the recurring meetings while a team or a department in a company is doing a project which requires a quick or detailed meeting everyday to discuss the progress of it. The progress of the project can also be tracked and discussed on daily, weekly, monthly or for a long term project, yearly too.

This also helps in training purpose. Trainings which have to be scheduled for a particular period of time at a given time slot also require a meeting invite to the trainees to accept or reject or propose another time, etc. This invite or the reminder helps the invitees to manage their time and also serves as a reminder while they are busy doing their daily activities.

The user who is scheduling the meeting can also view the free busy information of the invitees. You can know more about free busy information and related troubleshooting in my other article by using the link below.

How to take print out of shared calendar in Outlook 2003

Below, I have given the simple, easy and less time consuming steps to schedule recurring meetings.

This is a very common problem faced often by professionals at Help Desk departments. This information would not only help the users but also would be useful for the technical support engineers who help their clients in such matters.

This article would also help the employees working in Technical Helpdesk department to help users when they don't get the proper troubleshooting steps while the user is on call. I am trying my best to make their job easy. Please find steps defined below and the best practices practised by the top professionals in MNCs. I have given the steps for version 2010. This would also help the ones preparing for interview as I have tried to make it look very simple and effective.

A recurring meeting repeats on a regular basis. You can schedule it on daily, weekly, monthly or yearly basis too by checking the box on the page.

Please use the following steps to create recurring meeting in outlook.

Step 1 - Open calendar

Step 2 - Click on New meeting

Step 3 - Type in To, Subject and End time if required.

Step 4 - Click on Recurrence

Step 5 - Set Recurrence pattern and Range of recurrence.

Step 6 - Send the request

Conclusion



Technical support engineers can use these simple steps to fix the issue and save FCR and contribute their best experience to the customers in no time without having to forward the ticket to higher support levels. Common users can fix their issues all by themselves by following these steps without calling the Help Desk and wait in the queue for the response of the Support Engineers.

In short, practising these simple steps to fix the issues in outlook would add a lot of value to the organization by saving the man power efforts which in turn would help the company to save revenue.


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