Creating folders and subfolders
The first step is usually to create folders and subfolders in addition to custom mail folders present by default, to organize and categorize your emails. Drag and drop is the easiest to move the primary email in such cases, but there are other, more clever, as you'll see later.
To create a custom folder, follow these steps:
1.Right click in the left pane of the Inbox of the account, then choose New Folder.
2.For create a sub-folder, right click on the parent folder in question and click New Folder.
3.In the dialog box Create a folder, enter the new folder name. Note that you can specify the type of item in this folder, Mail by default.
4.Click OK. The new folder appears as subfolder of Inbox. You can always change the hierarchy of custom folders by dragging and dropping.
Subdivide your inbox subfolders is extremely important to facilitate the subsequent search for specific items. If, as stated above, there you can move messages by dragging and dropping, however, it is clever and practical to do this automatically using Message Rules.
Managing a large volume of emails can be demanding in time and leave room for error. For example, if you receive many emails daily, you may miss an important message or spend too much time to manage communications with low priority. One remedy is to set up automatic rules for Outlook email and manages to combine this with folders and sub-folders. A rule is an action performed automatically on incoming or outgoing, depending on specified conditions. You can create one rule from a model from a message or using your own terms.
The rules are classified into two categories, organization and notifications. They apply only unread messages. The Rules Wizard contains templates for most commonly used rules, including:
Start from a blank rule: These rules can be created from scratch.