How To Improve Your Team's Productivity
With work-from-home becoming the new normal, it becomes very important to equip your team with the tools to improve their productivity. Know the tips and tools to do so and get the most of this new work arrangement.
Somehow, the best companies manage to get the most out of their employees. They have the least amount of wasted time and the highest production output rates. They do this by applying a few simple procedures, helped by having the people with the most relevant skill for the task. Here are a few suggestions to help your business start doing what those do.
1. Streamline your processes and procedures
Streamlining production or service procedures, combining stages to remove unnecessary admin or handling can cut down on wasted time and therefore improve company profits. Also, dividing longer tasks and sharing them between team members rather than having it all in one place can decrease the overall time spent on that task.
2. Hold regular meetings
Keep staff well informed by holding regular meetings either daily or weekly with all employees. This is beneficial even if the information is just filtered down through the chain of managers to team leaders who then inform the line workers.
Vocal communication to the line workers is so much better than just putting out a notice on the notice board as this requires effort from the workers to actually see and read it, whereas a spoken meeting with either team leaders or managers mean that all will know of any changes to practice or procedure or of any important things to look out for during the day or coming week, it also helps to highlight any problems from the previous day or week and allow the workers to ask questions and get proper answers.
3. Invest in your team and train them properly
Hold regular training courses and control when and who takes part. Keeping all employees well trained, up to date, and informed within your business sector will help improve any service or product that your company is selling. It will also encourage customers or clients and give your company a reputation for professionalism.
4. Create a knowledgeable management team
Also critical is a good management team who knows the products or services offered and is very good at scheduling with an eye for detail. Having a very knowledgeable management team really is a must for a well-run, successful business. There are many ways you can help this along, whether it is with Gantt style charts or PMO (project management office), which is a group of people who could be internal or external to the company whose sole job it is to project manage.
5. Get and stay organized
Keeping a workforce who are well-practiced, skilled, and knowledgeable isn't everything. They also need to be organized. This is not just down to the managers but should also be looked for in the employees themselves. Those that are well organized tend to work faster and have less wasted time – though technical downtime is pretty much out of the individual's control – spending ages doing a job back to front or haphazardly. (Though you could argue this could be down to lack of training).
A few final thoughts
A good workforce works well together. Streamlined, but not to the point of overstressing any of the employees. A specialized project management team to guide through projects from start to finish. Plenty of communication from the top of the company right the way down to the bottom. It lends itself to a well-balanced, happy environment to work in and a successful business.