Zoho Sign - Digital Signature Tool for paperless documentation - Review

Have you ever been in a situation where you have waited impatiently for finalising a deal as you kept waiting for the documents to reach you for signing them? Times have changed and there is the easiest way to sign the papers. Digital signing has been one of the new concepts and it has been taking a huge leap.

How about a digital signature tool that helps you close deals through digital signatures within seconds and through any device? In this article, we will be talking about Zoho Sign, a premium digital signature utility that can offer your business the ease of closing deals that was never possible before. Along with a complete integration with a host of Zoho apps and even third-party apps like Google Drive, Dropbox and OneDrive, Zoho Sign sounds like an all-in-one solution for digital deals. Let us dive in and see what all this tool holds for us.

Zoho Sign - What it is?

Like you may have already guessed it right, Zoho Sign is a digital signature app designed specifically for businesses. It completes the signing process on the cloud and helps you complete your business deals in just under a few minutes.
Sign and verify any of your documents from anywhere on any device. You are no longer bound by any single location to check your documents and finalise the deal. The concept of a digital signature is allowed in a host of areas including legal, HR, finance, and sales sections of an organisation. It can be used to sign several types of documents including contracts, proposals, non-disclosure agreements, purchase orders, expense reports, company policies, rental agreements and invoices.

How does the tool work?

Working with the Zoho Sign is quite simple and easy to follow. There are different options that the tool provides you. You may use it to Send a Document, Sign a Document and Manage Your Documents.
main screen

Send your documents to sign

You can upload files either from your local drive or from the cloud depending upon where the documents have been saved. Here are steps involved in sending your files for signing in -
  • Upload the document to your Zoho account.
  • uploaded documents
  • Enter the details for the document. You can enter the validity period for the document to be signed in and other descriptions.
  • uploaded documents
  • Add in the names and addresses of the recipients. You can also specify the order of the signing in.
  • add recipients
  • Add the field forms in the documents for the signing and other aspects.
  • add fields
  • Once you have done all those settings, click on Send
That would do it. Your document will be sent to the recipients. They can send it back after signing the documents digitally.

Sign the document

When you are sent a document for signing, you will receive a document and a link for it. Follow these steps -
  • Click on the link received.
  • sign received document
  • This will initiate the signing process.
  • Enter the authorisation code when prompted.
  • Fill in the values in the field. The fields would be dependent at the discretion of the sender.
  • received document
  • Once done, click on Send.
That completes the task of signing the document.

Apart from these two major activities, you can also use the Zoho Sign app for managing your documents as well. Some of the activities include completing the audits, customising the template, and checking the document status.

Features of Zoho Sign

It is indeed an excellent tool for signing your documents on the move. How about checking out a few great features that the tool offers you?

Seamless integration with your day to day apps

The Zoho Sign app offers you a complete integration with all Zoho Apps. Apart from Zoho apps, you will also be able to sync it well with other apps like OneDrive, Dropbox, Google Drive and Box. It offers you a seamless integration with Zoho CRM, Zoho People, Zoho Writer, G Suite, Office 365 and a host of tools we businesses need on a daily basis.

Secure documentation

Zoho Sign works on the principle of public key cryptography. You can be ensured of banking level security features that are powered with AES 256 encryption. Some of the excellent options available on the tool include multi-factor authentication, Audit trail and role-based access.

Customised functionality

The Zoho Sign app is customised for your needs. It comes with customised templates and multi-document support. You can also customise it with your brand image across all your documents.

Manage all your documents

You will be able to control and manage all your documents without any confusion. The private messages are one of the best options for your communication needs with the recipients.
One of the features we loved the most with Zoho Sign is the ability to differentiate between the different geographies. You can sign up for Zoho Sign on zoho.com/sign, zoho.eu/sign orzoho.in/sign.

The Zoho Sign Android App - An introduction

Zoho has also released stand-alone apps for mobile platforms as well. The apps are available both on Android and iOS platforms and offer you a functionality of signing your documents even while on the move.
zoho sign android app
The features available on the Android app include -
  • Quick sign in and sending the document within a few minutes.
  • A host of document formats are supported including pdf, jpeg, doc, and png.
  • You can add the resizeable signatures and a host of other fields like date, designation, brand etc.
  • Preview all your documents using the document viewer before you sign it.
  • Receive real-time updates about any activities performed within the document.
The documents you sign with the mobile app or the web version do not have any differentiation. The mobile app integrates well with the web based version and offers you an excellent functionality on the go.
The introduction of the mobile app brings up the much-needed flexibility in your schedule. You need not visit a particular office anymore to sign your legal and business documents. Just use whichever device you are on - whether Android, iOS or Windows - simply review and sign your documents without hassles.

A Few Pros and cons

A software review will not be complete without the mention of the features that we loved with the tool. Lets us check out a few Pros and Cons that Zoho Sign comes with.

The Pros

  • Does everything that it has been designed for. A perfect digital signing app for all your needs.
  • High degree of integration with other Zoho apps and also third-party apps that you regularly use - prime examples being Dropbox, Box, Google Drive and OneDrive.
  • Simple interface that does not need a technical expertise. You also can get a detailed document trail to find the status.

The Cons

  • You would not be able to send the documents as an email link. This can be an issue if you are looking to use it along with other eSign tools.
  • The audit trail is available only within the app, but does not offer you an email alert.
  • The free version offers are quite limited.

The Pricing and plans

Zoho Sign can be purchased separately if you need access to the digital signing functionality alone, or go with the Zoho One suite. The Zoho One suite offers you access to all the Zoho Apps. If you have still not made up your mind about opting for the Zoho Sign tool, you can decide to go with a free trial period valid for 14 days.
If you have chosen to opt for paid plans, you can choose the one from the following choices -
Standard - The plan charges are $10 per user per month. It will offer you access to 25 documents per user per month.
Professional - The plan charges are $15 per user per month and offer you unlimited document signing. You have access to rebranding, templates and Reports.
Enterprise - The plan charges are $20 per user per month. The plan offers you everything in the Professional and Standard plans and in addition you get access to bulk sending options and in person signing options.
If you are interested in the pricing of the plans for the Indian region, refer to the following details -

pricing india

The Concluding Thoughts

Apart from the browser-based tool we worked with in the above paragraphs, you have access to Android and iOS apps as well. That will indeed improve your productivity further ahead. Competing successfully with the other apps in the similar genre like DocuSign, Adobe Sign, and HelloSign - it offers you an excellent performance. What makes it an excellent option is the fact that the documents signed with Zoho Sign are accepted anywhere globally and legally binding in all major jurisdictions.
Opt for the trial plan if you are undecided still and use the tool for a few days to get used to it. Once you have decided to go pro, you can choose a plan that indeed meets your needs.


No responses found. Be the first to comment...

  • Do not include your name, "with regards" etc in the comment. Write detailed comment, relevant to the topic.
  • No HTML formatting and links to other web sites are allowed.
  • This is a strictly moderated site. Absolutely no spam allowed.
  • Name: