How to send Email from Microsoft Office?


This article explains about sending documents as an Email attachment from office application as office documents or PDF (Adobe format)or XPS (Microsoft format).

How to send Email from Office application


Microsoft office provides a way to send mails from office applications. Microsoft office application can be used to send mails or fax of the currently opened document. Before sending mail using office applications you require to configure the MS Outlook. From Office application you can send mails via MS Outlook. It is easier to send once you finished your work in Word or excel or PowerPoint applications.

If you are using Office 2003 or office 2002 then click the file menu and then click Mail Recipient to send the currently opened document as an attachment. If the Send Tooption is not available in your office application you need to install outlook express and configure it with Gmail or other POP servers.

In MS Word 2007 we have the button and then click send options to select E-Mail will attach the current document in outlook. You can also convert the Word document as PDF or XPS (Microsoft read only format which can be opened in Internet Explore to view) document if you want to send the document as a read only document. If you choose PDF or XPS format it will convert the word document to PDF or XPS on the fly before attaching it to the outlook Check the below image.

Email Attachement from outlook

From MS Excel 2007 we can use the same option to send the excel document as Email as excel file or as a PDF file or XPS document. Check the below image.

Excel options

From MS PowerPoint 2007 we can use the same option to send the PowerPoint slides as Email as PowerPoint file or as a PDF file or XPS document. Check the below image.

Email attachment from Powerpoint


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