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How to track correction in MS Word Text


Posted Date: 22-Jun-2010  Last Updated:   Category: Microsoft Office    
Author: Member Level: Gold    Points: 20


Are you a profound user of Microsoft Word and you make lots of corrections in a Word document often, then this piece of information is for you.



Correction in Word Text - How to Track it?



We create many documents using Microsoft Word. While we create documents using Microsoft Word, we would like to correct / change / add the contents of the document. At the same time, we will also like to see what are all the corrections / changes / additions we have made in that particular document. For this purpose, it is impossible to keep a copy of the document for each and every correction / change / addition we make in the said document. There is a Tool available in Microsoft Word having this facility viz., Reviewing Toolbar. Let us see, some of the utilities of this Toolbar in Microsoft Word:

If you still use, Microsoft Word 97 and Microsoft Word 2000:

1. To bring this Toolbar in to action, Select "View" menu followed by "Toolbars" there. Select "Reviewing" from the list and ensure its selection before proceeding. Generally, in Word document, this will shown above the Ruler.

2. The Reviewing Toolbar has been further divided in to 4 types of Tasks. They are
[a]Comments: This has got 5 tools. Through this, you can post comments, correct, delete comments. Also you can navigate between comments. Next one is

[b]Track Changes: This has got next 5 tools. This will indicate the changes that has been made in the text by appropriately underlining them. For each change, it will show the status prior to change and next to change. You can also choose to delete or accept the changes highlighted by Track Changes.

[c] Highlighting: This is third Tool. This is the same as available in Formatting Toolbar ==> Highlighting Tool. We can have the same functions of highlighting texts as available in Formatting Toolbar.

[d]Group Miscellaneous: This is the next Tool and this send the text to the Outlook Express. Using this we can save a document and email mail it to the desired recipient.

Microsoft has brought some changes in Microsoft Word 2002, in Reviewing Toolbar without changing the motives and execution:

1. Display: This is a combination of first 2 Tools. This is available as a drop down menu box. This shows the types of changes you have carried out in your text and controls the same.

2. Track Changes: As explained above.

3. Comments: As explained above.

4. Track Changes Control: Through this you can entirely control the changes you have made in a word document.

5. Reviewing Pane: This creates a separate section in the lower part of the screen which will show the additional information on our changes that has been carried out in Word Document.

In Microsoft Word 2007, this Reviewing Toolbar's theme has been changed by Microsoft. We can get this option using Review Tab Ribbon and also most of these tools are available under Comments and Tracking Sections.


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